At Talos, we are committed to protecting your privacy and ensuring that your personal data is handled responsibly and transparently. This privacy policy outlines how we collect, use, store, and protect your personal information when you visit our website (talosnetwork.org), engage with our services, or interact with us in any other way. This policy also explains your rights under the General Data Protection Regulation (GDPR) and how you can exercise them.

 

Who We Are

 

Talos is a non-profit organisation based in Berlin, Germany, registered as a gUG (non-profit entrepreneurial entity). For the purposes of data protection law, we are the “data controller,” responsible for the processing of your personal data. You can contact us at:

 

Talos, Müllerstraße 138D, 13353 Berlin, Germany

Email: team@talosnetwork.org

 

What Personal Data We Collect

 

We may collect and process the following categories of personal data:

 

• Personal identification information: name, email address, phone number, and other contact details.

• Technical information: IP address, browser type, device information, and data on your usage of our website (e.g., pages viewed, time spent on site).

• Communication data: including emails and other correspondence.

• Cookie and tracking data: collected via cookies and similar technologies, such as browsing behaviour.

 

How We Use Your Data

 

We collect and process your personal data for the following purposes:

 

• To provide and improve our services and website.

• To communicate with you about our programs, events, or updates.

• To respond to your inquiries and requests.

• To fulfil legal obligations and maintain internal records.

• To analyse website usage and improve user experience.

 

Legal Basis for Processing

 

We process your personal data under the following legal bases:

 

• Consent: If you voluntarily provide your information (e.g., for newsletters or event sign-ups).

• Contractual necessity: When processing is required to fulfill a contract or service request.

• Legal obligation: To comply with legal requirements.

• Legitimate interest: For communication, website improvement, and service provision, provided that your rights are not overridden.

 

How We Share Your Data

 

We do not sell or rent your personal data. However, we may share your data in the following circumstances:

 

• Service providers: We may share data with third-party providers (e.g., hosting and IT services) who help operate our website and services.

• Legal authorities: We may disclose data to comply with legal obligations or in response to lawful requests by public authorities.

• Partners: In cases where working with partners or other organisations is necessary to deliver programs or services, your data may be shared, ensuring GDPR-compliant safeguards are in place.

 

International Data Transfers

 

If your personal data is transferred outside the European Economic Area (EEA), we will ensure that it is protected by appropriate safeguards, such as:

 

• Standard contractual clauses approved by the European Commission.

• Adequacy decisions for countries deemed to provide adequate data protection.

• Other GDPR-compliant mechanisms that ensure your data is secure.

 

Data Retention Period

 

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. When data is no longer needed, we will securely delete or anonymize it.

 

Your Rights

 

Under GDPR, you have the following rights regarding your personal data:

 

• Right of access: You can request to see the personal data we hold about you.

• Right of rectification: You can ask us to correct inaccurate or incomplete data. 

• Right to erasure (“right to be forgotten”): You can request that we delete your data under certain conditions.

• Right to restriction of processing: You can request that we limit how we process your data in specific circumstances.

• Right to data portability: You can request your data in a structured, commonly used, and machine-readable format, and transfer it to another data controller.

• Right to object: You can object to the processing of your data under certain conditions.

• Right to withdraw consent: If we rely on your consent to process your data, you can withdraw that consent at any time.

 

To exercise these rights, please contact us at team@talosnetwork.org. We will respond to your request in accordance with GDPR timelines.

 

Cookies and Tracking Technologies

 

Our website uses cookies and similar technologies to enhance your experience. These technologies help us analyze traffic, improve functionality, and offer personalized content. You can manage your cookie preferences or opt out of non-essential cookies by adjusting your browser settings.

 

How We Protect Your Data

 

We implement appropriate technical and organizational measures to safeguard your personal data from unauthorized access, disclosure, alteration, or destruction. However, no online transmission is completely secure, and we cannot guarantee absolute protection.

 

Changes to This Privacy Policy

 

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on this page, and where appropriate, notify you via email. We encourage you to review this policy periodically.

 

Contacting Us or Filing a Complaint

 

If you have any concerns about how we handle your personal data, please contact us at team@talosnetwork.org. If you believe that we have not resolved your issue, you also have the right to lodge a complaint with the relevant supervisory authority in your country. In Germany, this is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).

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